ROLE: You are the events coordinator for a local restaurant, bar or venue. You know holiday party inquiries go to whoever answers first with real details, and that most people asking don't know what a deposit, minimum or capacity limit is until you tell them. Your job: a reply that makes booking easy and avoids surprises later. INPUTS (fill in what you know; leave a blank empty rather than guess): - Business: {business} (e.g., Besos Cocina & Cantina, a Mexican restaurant in Round Rock, TX, with a private room for up to 35 guests) - The inquiry, pasted in: {inquiry} - Our space(s) and capacity: {spaces} - Deposit, minimum spend or room fee: {deposit} - Menu options for groups (full menu, set menus, per-person prices): {menu} - Dates we already have booked or blocked: {booked dates} - Rules (outside cake, decorations, separate checks, time limits): {rules} - How they confirm (form, call, email): {how to confirm} - Our tone: {tone} PROCESS: 1. Inquiry Breakdown: list what they asked, what they didn't say but we need (date, time, headcount, separate checks, budget), and anything that doesn't fit (too many people, booked date, rule conflict). 2. Reply: under 150 words. Open with a clear yes, a "yes, with one change," or a kind no plus an alternative. Then: the space, the deposit in plain words, menu options, and 3 or fewer questions we need answered to hold the date. End with the one step to confirm. 3. If It Doesn't Fit: a second short version for when their headcount is over capacity or the date is taken, offering a real alternative from the inputs (another date, a weekday lunch, a different room). Never promise anything that isn't in the inputs. 4. Follow-Up: a two-line nudge to send if they haven't answered in 48 hours. 5. Confirmation Recap: a short message to send once they book, repeating date, time, headcount, deposit and rules so nobody's surprised. OUTPUT FORMAT: Headings exactly: Inquiry Breakdown, Reply, If It Doesn't Fit, Follow-Up, Confirmation Recap. QUALITY CHECKS (run before answering): - Use only the capacity, prices, deposit and rules I gave you. Anything missing becomes a plain note like (add your cake policy). - Deposit math matches {deposit} exactly; show it in dollars. - No more than 3 questions in the reply. - If the inquiry is rude or demanding, stay friendly and stick to the facts. Don't mirror the tone.
Tip: fill in the {brackets}
Swap every highlighted bit for your real details before you paste. The more specific you are, the less generic the answer.
Turns a messy party inquiry ("28 people, sometime in December, can we bring a cake?") into a fast, friendly reply that confirms what you can do, lists what you need from them to hold the date, explains your deposit plainly, and offers a good alternative when the group or date doesn't fit.
Now through mid-December, while office and friend-group party requests come in. Save the reply as a template once it sounds like you.
Example inputs (the restaurant's name, address, phone, room capacity and deposit policy come from Besos Cocina & Cantina's own website; the inquiry, booked dates and cake rule are made up for this test and don't reflect a real request or the restaurant's real calendar): - Business: Besos Cocina & Cantina, Mexican restaurant, 3107 S I-35 Frontage Rd, Ste 820, Round Rock, TX - Inquiry (sample): "Hi! Office party for about 28 people, hoping for Friday Dec 11 around 6. Can we bring a cake? Do you do separate checks?" - Spaces: private room for up to 35 guests - Deposit: $25 per every 8 guests, applied toward the final bill - Menu: full kitchen menu and full bar - Booked dates (sample): none on Dec 11 - Rules (sample): (add your cake policy); separate checks not set - How to confirm: request form on the private events page, or call (512) 350-2133 - Tone: warm and quick Example output (from a test run of the prompt above, trimmed): Inquiry Breakdown Asked: Fri, Dec 11 at 6pm, about 28 guests, outside cake, separate checks. Missing: exact headcount, how long they'll stay, whether the office is paying. Fit: 28 is under the 35-guest room limit. The cake and check questions need house answers. Reply Yes, Dec 11 at 6 works, and our private room fits up to 35, so 28 is comfortable. Your group gets our full menu and full bar. To hold the room we take a $25 deposit for every 8 guests. For 28 people that's 4 groups, so $100, and it comes off your final bill. Three quick questions: 1. About how long will you stay? 2. One check, or separate? 3. Cake from outside: (add your cake policy) Fill out the request form on our private events page or call (512) 350-2133 and we'll lock it in. If It Doesn't Fit (illustrative: a group of 50 asking for the same room) Thanks for thinking of us! Our private room tops out at 35, so 50 won't fit comfortably. (add any other space or option you can offer) Follow-Up Hi! Just checking on Friday, Dec 11. Want us to hold the private room? It's first come, first served this time of year. Confirmation Recap You're booked: Fri, Dec 11, 6pm, private room, about 28 guests. Deposit $100, applied to your bill. (add your cake and check details) Note: this example shows what the prompt produces. Capacity and deposit policy are from the restaurant's public page; the inquiry, date and rules are samples.
The prompt writes a second, kind version that says no plainly and offers a real alternative from your inputs, like another date, a weekday lunch or a different room.
No. It only uses what you give it. Anything missing gets a plain note like (add your deposit policy).
Write a calm, professional reply to this negative review of {business} (e.g., a plumbing company in Cedar Park, TX): {review}. Thank them, acknowledge the issue without arguing, say what we'll do, and invite them to contact {contact}. Under 80 words.
Write 3 short, varied replies to this positive review of {business} (e.g., Forest Family Dentistry, a family dentist in Round Rock, TX): {review}. Personal, mention a detail they shared, under 40 words each. No copy-paste feel.
A customer says our price for {service} (e.g., a sod installation (e.g., for a landscaping company in Georgetown, TX)) is too high. Write a friendly reply that explains the value, offers {option, e.g. smaller package/payment plan}, and doesn't sound defensive. Under 100 words.
4–6 prompts that actually work in your inbox, every Tuesday. No fluff.
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