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Overdue Invoice Follow-Up

Write a firm but respectful second follow-up to {client} (e.g., a client (e.g., of a landscaping company in Georgetown, TX)) about invoice #{number} for {amount}, now {days} days overdue. Restate the amount, give a pay-by date, mention {late fee policy}, and offer a payment plan option. Under 100 words.

Tip: fill in the {brackets}

Swap every highlighted bit for your real details before you paste. The more specific you are, the less generic the answer.

What it does

Writes a firm but respectful second invoice follow-up under 100 words. Restates the amount, notes how many days it is overdue, gives a pay-by date, mentions your late fee policy and offers a payment plan option.

When to use it

Use it after an earlier reminder has not led to payment and you need to state a clearer deadline and available options.

Example result

Example inputs: Illustrative scenario, not a real customer interaction. - client: [client name] - number: 2215 - amount: $3,450 - days: 30 - late fee policy: 1.5% per month after 30 days, per the signed agreement [CHECK] Example output: Hi [client name], Following up again on invoice #2215 for $3,450, now 30 days past due. Please arrange payment by [date, 7 days out]. As noted in our agreement, a 1.5% monthly late fee applies after 30 days. If paying the full amount at once is difficult, we're happy to set up a payment plan. Just reply and we'll work it out. Thank you, [your name] (66 words)

FAQ

What should I provide besides the invoice details?

Include how many days the invoice is overdue and your actual late fee policy. Also specify the pay-by date and any payment plan terms you are prepared to offer.

How is this different from a first reminder?

It uses a firmer tone and adds a pay-by date, your late fee policy and a payment plan option while remaining respectful.

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