Write a firm but respectful second follow-up to {client} (e.g., a client (e.g., of a landscaping company in Georgetown, TX)) about invoice #{number} for {amount}, now {days} days overdue. Restate the amount, give a pay-by date, mention {late fee policy}, and offer a payment plan option. Under 100 words.
Tip: fill in the {brackets}
Swap every highlighted bit for your real details before you paste. The more specific you are, the less generic the answer.
What it does
Writes a firm but respectful second invoice follow-up under 100 words. Restates the amount, notes how many days it is overdue, gives a pay-by date, mentions your late fee policy and offers a payment plan option.
When to use it
Use it after an earlier reminder has not led to payment and you need to state a clearer deadline and available options.
Example result
Example inputs:
Illustrative scenario, not a real customer interaction.
- client: [client name]
- number: 2215
- amount: $3,450
- days: 30
- late fee policy: 1.5% per month after 30 days, per the signed agreement [CHECK]
Example output:
Hi [client name],
Following up again on invoice #2215 for $3,450, now 30 days past due. Please arrange payment by [date, 7 days out]. As noted in our agreement, a 1.5% monthly late fee applies after 30 days.
If paying the full amount at once is difficult, we're happy to set up a payment plan. Just reply and we'll work it out.
Thank you,
[your name]
(66 words)
FAQ
What should I provide besides the invoice details?
Include how many days the invoice is overdue and your actual late fee policy. Also specify the pay-by date and any payment plan terms you are prepared to offer.
How is this different from a first reminder?
It uses a firmer tone and adds a pay-by date, your late fee policy and a payment plan option while remaining respectful.
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